Schedule: Full-time, Monday to Friday, 7-4 PM or 7:30-4:30 PM onsite.

Location: Wilmington, MA

Compensation: $60,000-$70,000 per year, commensurate with experience.

Benefits: 401(k) with match, health, dental, vision insurance, paid vacation, holidays, and sick time.

Job Summary

Our HVAC Client in Wilmington, Ma is seeking a detail-oriented and highly organized individual to join their team as an Accounts Payable/Receivable Specialist and Office Coordinator. This role is ideal for someone who can manage numbers accurately, maintain an efficient office environment, and thrive in a fast-paced, high-volume setting. The position requires strong accounting skills using QuickBooks Online, excellent communication abilities, and a proactive approach to administrative tasks.

Key Responsibilities:

• Accounts Receivable: Enter customer payments, process credit card transactions, manage invoicing platforms, handle collections, and reconcile monthly credit card payments.
• Accounts Payable: Enter bills, assist with cash management, and manage petty cash.
• Office Coordination: Maintain a tidy workspace, order supplies, coordinate vendor repairs, process COI requests, and serve as backup to the Office Manager.
• Reception & Communication: Greet visitors, answer phones, manage mail, and maintain staff calendars.
• Travel & Technology: Coordinate travel arrangements and assist with basic IT troubleshooting.

Qualifications:

• Minimum 4 years of financial experience, preferably in accounting or a similar role.
• Proficiency in QuickBooks Online (3+ years required).
• Strong technical skills with Google Suite and spreadsheets.
• Associate's degree or higher preferred.
• Excellent organizational, communication, and time-management skills.
• Ability to work independently and maintain confidentiality.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.